What is EN ISO 27239:2011 ?

EN ISO 27239:2011 is a technical standard that provides guidelines and requirements for data security management systems. It is designed to address the risks and vulnerabilities associated with the storage, processing, transmission, and disposal of information assets.

The standard is divided into several parts, each of which covers a specific aspect of document management. These parts include document control, document identification, document retrieval, document storage, and document retention.

Document control refers to the processes for managing and controlling the movement and access to documents within an organization. This includes the ability to add, update, and remove documents, as well as the ability to restrict access to certain documents.

Document identification is the process for uniquely identifying and tracking documents within an organization. This includes the creation of document templates and the ability to search for and locate specific documents.

Document retrieval is the process for obtaining a specific document from a database or other storage system. This includes the ability to search for documents using keywords or other search parameters, as well as the ability to retrieve documents in a specific format.

Document storage refers to the process for storing and organizing documents within an organization. This includes the ability to store documents in a specific location, as well as the ability to move documents between different locations.

Document retention is the process for retaining documents within an organization for a specific period of time. This includes the ability to designate a document as "retired" or "obsolete," as well as the ability to determine the appropriate retention period for a specific document.

By implementing the guidelines outlined in EN ISO 27209:2011, organizations can streamline their document management processes, reduce errors, enhance information security, and improve overall operational effectiveness.